Privacy Policy for eAttendance Employee

PRD Infotech Pvt Ltd ("we", "our", or "us") operates the eAttendance Employee mobile application (the "App"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our App.

Please read this privacy policy carefully. If you do not agree with the terms of this privacy policy, please do not access the App.

1. Information We Collect

1.1 Personal Information

We collect the following personal information provided by your company administrator:

• Login Credentials: Username/Employee ID and password assigned by your company
• Employee Details: Name, employee ID, department, designation, and other employment-related information
• Contact Information: Email address and phone number (as provided by your employer)

1.2 Attendance Data

When you use the App to mark attendance, we collect:

• Check-in/Check-out Times: Date and time stamps when you mark attendance
• Attendance Records: Monthly attendance history and status (present, absent, leave, etc.)
• Location Data: GPS coordinates at the time of check-in/check-out (if enabled by your company)

1.3 Device Information

We may automatically collect certain information about your device:

• Device type and model
• Operating system and version
• Unique device identifiers
• Mobile network information
• App version and usage statistics

1.4 Location Information

If enabled by your company's policy, we may collect real-time location data when you mark check-in or check-out. This feature can be configured by your company administrator and may be required for certain work policies.

2. How We Use Your Information

We use the collected information for the following purposes:

• Authentication: To verify your identity and allow secure access to the App
• Attendance Management: To record and maintain your attendance records
• Data Display: To show you your monthly attendance history and daily check-in/check-out status
• Reporting: To generate attendance reports for your company's HR and management
• Service Improvement: To analyze app usage and improve functionality
• Compliance: To comply with your company's attendance policies and legal requirements
• Location Verification: To verify work location (if required by your company)
• Technical Support: To troubleshoot issues and provide customer support

3. Data Sharing and Disclosure

3.1 Sharing with Your Employer

All attendance and personal information collected through the App is shared with your employer (the company that provides you access). Your employer has full access to:

• Your attendance records
• Check-in and check-out times
• Location data (if enabled)
• Monthly attendance summaries

3.2 Third-Party Service Providers

We may share your information with trusted third-party service providers who assist us in:

• Cloud hosting and data storage
• App analytics and performance monitoring
• Technical support and maintenance

These service providers are contractually obligated to keep your information confidential and use it only for the purposes we specify.

3.3 Legal Requirements

We may disclose your information if required by law or in response to valid requests by public authorities (e.g., court orders, government regulations).

3.4 What We Don't Do

We do NOT:

• Sell your personal information to third parties
• Share your data for marketing purposes
• Use your information for purposes unrelated to attendance management

4. Data Security

We implement appropriate technical and organizational security measures to protect your information:

• Encryption: Data transmitted between the App and our servers is encrypted using industry-standard protocols (HTTPS/TLS)
• Access Controls: Strict access controls ensure only authorized personnel can access your data
• Secure Storage: Your information is stored on secure servers with regular security audits
• Password Protection: Passwords are encrypted and never stored in plain text
• Regular Updates: We regularly update our security measures to address emerging threats

However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

5. Data Retention

We retain your personal information for as long as:

• You are an active employee of the company using our App
• Required by your company's data retention policies
• Necessary to comply with legal obligations (typically 3-7 years for employment records)
• Required for resolving disputes or enforcing agreements

After the retention period, your data will be securely deleted or anonymized.

6. Your Rights and Choices

6.1 Access and Correction

You have the right to:

• View your attendance records within the App
• Request correction of inaccurate personal information through your company administrator
• Access your monthly attendance history

6.2 Account Management

Since your account is managed by your company administrator:

• You cannot delete your own account
• Account deactivation must be requested through your company's HR department
• Password resets are handled by your company administrator

6.3 Location Permissions

If your company requires location tracking:

• You can manage location permissions in your device settings
• Note that disabling location may prevent you from marking attendance if required by your company

6.4 Data Portability

You may request a copy of your attendance records by contacting your company's HR department.

7. Children's Privacy

The eAttendance Employee App is not intended for use by individuals under the age of 18. We do not knowingly collect personal information from children. The App is designed exclusively for company employees who must be of legal working age.

8. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. These countries may have different data protection laws. When we transfer your data internationally, we ensure appropriate safeguards are in place to protect your information in accordance with this Privacy Policy.

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of any material changes by:

• Posting the new Privacy Policy in the App
• Updating the "Last Updated" date
• Sending notification through the App or via email (for significant changes)

Your continued use of the App after changes are posted constitutes your acceptance of the updated Privacy Policy.

10. Third-Party Links

The App may contain links to third-party websites or services. We are not responsible for the privacy practices of these third parties. We encourage you to read the privacy policies of any third-party sites you visit.

11. Company Administrator Responsibilities

Your company administrator is responsible for:

• Creating and managing employee accounts
• Ensuring employee data accuracy
• Configuring app settings and features
• Handling data access requests from employees
• Complying with local labor and data protection laws

12. Questions About Your Data

For questions about your personal information or attendance records, please contact:

• First Contact: Your company's HR department or administrator
• Technical Issues: PRD Infotech Pvt Ltd (contact details below)

14. Legal Compliance

This Privacy Policy is designed to comply with applicable data protection laws, including but not limited to:

• Information Technology Act, 2000 (India)
• Personal Data Protection Bill (India)
• General Data Protection Regulation (GDPR) where applicable
• Other applicable local data protection regulations